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Access to Information Act Annual Report 2018-2019

Table of Contents

Tab A

Introduction

The Access to Information Act (the “Act”) gives Canadian citizens and permanent residents the right to access information in federal government records. This annual report, covering the period from April 1, 2018 to the end of the financial year, March 31, 2019, is prepared and submitted by the Canada Deposit Insurance Corporation (“CDIC”) for tabling in Parliament in accordance with section 72 of the Act.

Mandate and Governance

CDIC was established in 1967 by the Canada Deposit Insurance Corporation Act. The objects of the Corporation are:

  1. to provide insurance against the loss of part or all of deposits;
  2. to promote and otherwise contribute to the stability of the financial system in Canada;
  3. to pursue the objects set out in paragraphs (a) and (b) for the benefit of persons having deposits with member institutions and in such manner as will minimize the exposure of the Corporation to loss; and
  4. to act as the resolution authority for its members.

CDIC is administered by a board of directors headed by the Chairperson, who is appointed by the Governor in Council. There are five ex officio directors (the Governor of the Bank of Canada, the Deputy Minister of Finance, the Superintendent of Financial Institutions, a Deputy Superintendent of Financial Institutions or an officer of the Office of the Superintendent of Financial Institutions appointed by the Minister, and the Commissioner of the Financial Consumer Agency of Canada), as well as five private sector directors appointed by the Governor in Council.

Applicable Legislation

  • Canada Deposit Insurance Corporation Act
  • Access to Information Act
  • Privacy Act

Main Publications

  • Annual Report
  • “Protecting Your Deposits” Brochure
  • Summary of the Corporate Plan

Administration of the Act

CDIC is a relatively small Crown corporation, which typically receives very few requests for access to information in any given year. As a result, CDIC does not have a formalized Access to Information and Privacy (“ATIP”) office with staff dedicated to ATIP matters on a full-time basis. Rather, the Vice-President, Corporate Affairs, General Counsel and Corporate Secretary assumes the role of ATIP Coordinator and is supported in this capacity by the Director, Legal Services as primary contact and by the Legal Services Department as required. The Law Clerk & ATIP Officer in the Legal Services Department assists with ATIP matters on a part-time basis. In order to ensure timely and accurate responses to ATIP requests, CDIC has standby agreements with several external ATIP consultants who are available to assist as needed.

Delegation by Head of Corporation

A copy of the Delegation Order dated April 25, 2018 designating the President & CEO, Vice-President, Corporate Affairs, General Counsel and Corporate Secretary or Director, Legal Services to exercise certain powers and perform certain duties and functions of the Chairperson under the Act is attached hereto and forms part of this annual report (Tab B).

Access to Information Act

Statistical Report and Interpretation

CDIC’s statistical report for 2018-2019 is attached to and forms part of this annual report (Tab C). During the period covered by this report, CDIC received one request under the provisions of the Act (i.e. formal requests), one informal request, and four requests for consultation from other institutions. No requests were carried forward from the previous reporting period.

Five-Year Trend

2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
No. of Requests Received 2 4 1 0 1
No. of Requests Closed 2 2 3 0 1
No. of Consultations Received 2 7 14 5 4
No. of Consultations Closed 2 7 14 5 4
Percentage of Requests Responded to within relevant period 100% 100% 100% N/A 100%

The exemptions CDIC most often employs are sections 18(d), 19(1), 20(1)(b), 20(1)(c), 21(1)(a), 21(1)(b), 21(1)(c) and 21(1)(d). This has been consistent for the past five years.

Disposition

Requests:

  1. CDIC provided the information requested. This information was provided within the statutory time limit of 30 days of the request.
  2. CDIC completed four requests for consultation from other institutions.

Method of Access

Access was provided by providing a printed copy of an excel spreadsheet to the applicant.

Net Fees Collected

No fees were collected.

Education and Training Activities

In 2018-2019, all CDIC employees completed annual declarations of compliance with CDIC policies, including CDIC’s Access to Information Policy.

A comprehensive powerpoint presentation concerning ATIP is available on CDIC’s intranet portal to all employees. CDIC does not track access by employees to this portal. During 2018-2019, all employees (120) received ethics training and all new employees received security training of which both include information regarding their ATIP responsibilities.

New/revised Policies, Guidelines and Procedures

In 2018-2019, CDIC did not implement any new or revised internal policies, guidelines or procedures relating to the handling of requests for access to information.

Complaints, Investigations and Appeals

As at March 31, 2019, no complaint, investigation, or appeal was brought to the attention of CDIC in relation to the processing and outcome of access to information requests.

Monitoring Processing Time of Requests

CDIC has established procedures to monitor the time to process access to information requests by completing an internal tracking log spreadsheet, which is updated to reflect key dates and activities for all requests, including deadlines, and automated reminders are set. The ATIP Coordinator oversees the ATIP program at CDIC, and receives reports from the Director, Legal Services as the status of any requests change.

CDIC uses ATIP case management software which assists in the monitoring, processing and reporting on access to information requests.

Tab B

Access to Information Act Delegation Order

The Chairperson of Canada Deposit Insurance Corporation, pursuant to section 73 of the Access to Information Act, hereby delegates to the persons holding the positions set out below, or the persons occupying those positions on an acting basis, the exercise of the powers and functions of the Chairperson, as the head of a government institution under the Access to Information Act, as follows:

Position Delegation of Authority under Access to Information Act and Regulations
President & Chief Executive Officer Full authority
Vice-President, Corporate Affairs, General Counsel and Corporate Secretary/Access to Information and Privacy Coordinator Full authority
Director, Legal Services Full authority

This designation replaces and repeals all previous Access to Information Act delegation orders.

Original signed by

Robert Sanderson, Chair
April 25, 2018

Tab C

Statistical Report on the Access to Information Act

Part 1: Requests under the Access to Information Act

1.1 Number of requests

  Number of requests
Received during reporting period 1
Outstanding from previous reporting period 0
Total 1
Closed during reporting period 1
Carried over to next reporting period 0

1.2 Sources of requests

Source Number of requests
Media 1
Academia 0
Business (private sector) 0
Organization 0
Public 0
Decline to Identify 0
Total 1

1.3 Informal requests

Completion time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
1 0 0 0 0 0 0 1

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time

Disposition of requests Completion time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 1 0 0 0 0 0 1
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 0 0 0 0 0 0 0 0
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 0 1 0 0 0 0 0 1

2.2 Exemptions

Section Number of requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 0
14 0
14(a) 0
14(b) 0
15(1) 0
15(1) – I.A.* 0
15(1) – Def.* 0
15(1) – S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 0
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 0
20(1)(a) 0
20(1)(b) 0
20(1)(b.1) 0
20(1)(c) 0
20(1)(d) 0
20.1 0
20.2 0
20.4 0
21(1)(a) 0
21(1)(b) 0
21(1)(c) 0
21(1)(d) 0
22 0
22.1(1) 0
23 0
24(1) 0
26 0

* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities

2.3 Exclusions

Section Number of requests
68(a) 0
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0

2.4 Format of information released

Disposition Paper Electronic Other formats
All disclosed 1 0 0
Disclosed in part 0 0 0
Total 1 0 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 1 1 1
Disclosed in part 0 0 0
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 0 0 0
Neither confirmed nor denied 0 0 0
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 pages processed 101 to 500 pages processed 501 to 1,000 pages processed 1,001 to 5,000 pages processed More than 5,000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 1 1 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 1 1 0 0 0 0 0 0 0 0
2.5.3 Other complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 0 0 0 0 0
Disclosed in part 0 0 0 0 0
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 0 0 0 0 0

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal reason
Workload External consultation Internal consultation Other
0 0 0 0 0
2.6.2 Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 0 0

2.7 Requests for translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Extensions

3.1 Reasons for extensions and disposition of requests

Disposition of requests where an extension was taken 9(1)(a) Interference with operations 9(1)(b) Consultation 9(1)(c) Third-party notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 0 0 0 0

3.2 Length of extensions

Length of extensions 9(1)(a) Interference with operations 9(1)(b) Consultation 9(1)(c) Third-party notice
Section 69 Other
30 days or less 0 0 0 0
31 to 60 days 0 0 0 0
61 to 120 days 0 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 0 0 0 0

Part 4: Fees

Fee type Fee collected Fee waived or refunded
Number of requests Amount Number of requests Amount
Application 0 $0 1 $5
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 0 $0 0 $0
Total 0 $0 1 $5

Part 5: Consultations received from other institutions and organizations

5.1 Consultations received from other Government of Canada institutions and organizations

Consultations Other Government of Canada institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 4 44 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 4 44 0 0
Closed during the reporting period 4 44 0 0
Pending at the end of the reporting period 0 0 0 0

5.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 4 0 0 0 0 0 0 4
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 4 0 0 0 0 0 0 4

5.3 Recommendations and completion time for consultations received from other organizations

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 6: Completion time of consultations on Cabinet confidences

6.1 Requests with Legal Services

Number of days Fewer than 100 pages processed 101 to 500 pages processed 501 to 1,000 pages processed 1,001 to 5,000 pages processed More than 5,000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

6.2 Requests with Privy Council Office

Number of days Fewer than 100 pages processed 101 to 500 pages processed 501 to 1,000 pages processed 1,001 to 5,000 pages processed More than 5,000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 7: Complaints and investigations

Section 32 Section 35 Section 37 Total
0 0 0 0

Part 8: Court action

Section 41 Section 42 Section 44 Total
0 0 0 0

Part 9: Resources related to the Access to Information Act

9.1 Costs

Expenditures Amount
Salaries $3,485
Overtime $0
Goods and Services $901
  • Professional services contracts
 $901  
  • Other
 $0
Total $4,386

9.2 Human Resources

Resources Person years dedicated to access to information activities
Full-time employees 0.06
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.01
Students 0.00
Total 0.07

Note: Enter values to two decimal places.

Appendix A (New Exemption Table) to the Statistical Report on Access to Information Act for Canada Deposit Insurance Corporation for the reporting period of 2018-04-01 to 2019-03-31

Statistical Report on the Access to Information Act

Section Number of requests
16.31 Investigation under the Elections Act 0
16.6 National Security and Intelligence Committee 0
23.1 Patent or Trademark privilege 0

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