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Privacy Act Annual Report 2018-2019

Table of contents

Tab A

Introduction

The Privacy Act (the “Act”) provides Canadian citizens and permanent residents with the right to access personal information held by government institutions and protection of that information against unauthorized use and disclosure. This annual report, covering the period from April 1, 2018 to the end of the financial year, March 31, 2019, is prepared and submitted by the Canada Deposit Insurance Corporation (“CDIC”) for tabling in Parliament in accordance with section 72 of the Privacy Act.

Mandate and Governance

CDIC was established in 1967 by the Canada Deposit Insurance Corporation Act. The objects of the Corporation are:

  1. to provide insurance against the loss of part or all of deposits;
  2. to promote and otherwise contribute to the stability of the financial system in Canada;
  3. to pursue the objects set out in paragraphs (a) and (b) for the benefit of persons having deposits with member institutions and in such manner as will minimize the exposure of the Corporation to loss; and
  4. to act as the resolution authority for its members.

CDIC is administered by a board of directors headed by the Chairperson, who is appointed by the Governor in Council. There are five ex officio directors (the Governor of the Bank of Canada, the Deputy Minister of Finance, the Superintendent of Financial Institutions, a Deputy Superintendent of Financial Institutions or an officer of the Office of the Superintendent of Financial Institutions appointed by the Minister, and the Commissioner of the Financial Consumer Agency of Canada), as well as five private sector directors appointed by the Governor in Council.

Applicable Legislation

  • Canada Deposit Insurance Corporation Act
  • Access to Information Act
  • Privacy Act

Main Publications

  • Annual Report
  • “Protecting Your Deposits” Brochure
  • Summary of the Corporate Plan

Administration of the Act

CDIC is a relatively small Crown corporation, which typically receives very few requests for personal information in any given year. As a result, CDIC does not have a formalized Access to Information and Privacy (“ATIP”) office with staff dedicated to ATIP matters on a full-time basis. Rather, the Vice-President, Corporate Affairs, General Counsel and Corporate Secretary assumes the role of ATIP Coordinator and is supported in this capacity by the Director, Legal Services as primary contact and by the Legal Services Department as required. The Law Clerk & ATIP Officer in the Legal Services Department assists with ATIP matters on a part-time basis. In order to ensure timely and accurate responses to ATIP requests, CDIC has standby agreements with several external ATIP consultants who are available to assist as needed.

Delegation by Head of Corporation

A copy of the Delegation Order dated April 25, 2018 (the “2018 Delegation Order”) designating the President & CEO, Vice-President, Corporate Affairs, General Counsel and Corporate Secretary or Director, Legal Services to exercise certain powers and perform certain duties and functions of the Chairperson under the Act is attached hereto and forms part of this annual report report (Tab B).

Privacy Act

Statistical Report and Interpretation

CDIC’s statistical report for 2018-2019 is attached to and forms part of this annual report (Tab C). During the period covered by this report, CDIC did not receive any requests under the provisions of the Act (i.e. formal requests) and received three informal requests, of which two were subsequently abandoned. No requests were carried forward from the previous reporting period.

Five-Year Trend

2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
No. of Requests Received 0 2 2 0 0
No. of Requests Closed 0 2 2 0 0
No. of Consultations Received 0 0 0 0 0
No. of Consultations Closed 0 0 0 0 0
Percentage of Requests Responded to within relevant period 100% 100% 100% N/A N/A

Disposition

As noted above, CDIC did not receive any requests under the Act during the reporting period.

Method of Access

No requests were processed.

Net Fees Collected

No fees were collected.

Education and Training Activities

In 2018-2019, all CDIC employees completed annual declarations of compliance with CDIC policies, including CDIC’s Privacy Policy.

A comprehensive powerpoint presentation concerning ATIP is available on CDIC’s intranet portal to all employees. CDIC does not track access by employees to this portal. During 2018-2019, all employees (120) received ethics training and all new employees received security training of which both include information regarding their ATIP responsibilities.

New/revised Policies, Guidelines and Procedures

In 2018-2019, CDIC did not implement any new or revised internal policies, guidelines or procedures relating to privacy.

Complaints, Investigations and Appeals

As at March 31, 2019, no complaint, investigation, or appeal was brought to the attention of CDIC in relation to the processing and outcome of privacy requests.

Monitoring Processing Time of Requests

CDIC has established procedures to monitor the time to process privacy requests by completing an internal tracking log spreadsheet, which is updated to reflect key dates and activities for all requests, including deadlines, and automated reminders are set. The ATIP Coordinator oversees the ATIP program at CDIC, and receives reports from the Director, Legal Services as the status of any requests change.

CDIC uses ATIP case management software which assists in the monitoring, processing and reporting on privacy requests.

Material Privacy Breaches

During the period covered by this report, no material privacy breaches occurred at CDIC.

Privacy Impact Assessments (PIA)

During the period covered by this report, CDIC did not complete any PIAs.

Disclosures under Paragraph 8(2)(m) of the Act

During the period covered by this report, CDIC did not disclose personal information pursuant to paragraph 8(2)(m) of the Act.

Tab B

Privacy Act Delegation Order

The Chairperson of Canada Deposit Insurance Corporation, pursuant to section 73 of the Privacy Act, hereby delegates to the persons holding the positions set out below, or the persons occupying those positions on an acting basis, the exercise of the powers and functions of the Chairperson, as the head of a government institution under the Privacy Act, as follows:

Position Delegation of Authority under Privacy Act and Regulations
President & Chief Executive Officer Full authority
Vice-President, Corporate Affairs, General Counsel and Corporate Secretary/Access to Information and Privacy Coordinator Full authority
Director, Legal Services Full authority

This designation replaces and repeals all previous Privacy Act delegation orders.

Original signed by

Robert Sanderson, Chair
April 25, 2018

Tab C

Statistical Report on the Privacy Act

Part 1: Requests under the Privacy Act

  Number of requests
Received during reporting period 0
Outstanding from previous reporting period 0
Total 0
Closed during reporting period 0
Carried over to next reporting period 0

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time

Disposition of requests Completion time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

2.2 Exemptions

Section Number of requests
18(2) 0
19(1)(a) 0
19(1)(b) 0
19(1)(c) 0
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 0
21 0
22(1)(a)(i) 0
22(1)(a)(ii) 0
22(1)(a)(iii) 0
22(1)(b) 0
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 0
27 0
28 0

2.3 Exclusions

Section Number of requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1) 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0

2.4 Format of information released

Disposition Paper Electronic Other formats
All disclosed 0 0 0
Disclosed in part 0 0 0
Total 0 0 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 0 0 0
Disclosed in part 0 0 0
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 0 0 0
Neither confirmed nor denied 0 0 0
Total 0 0 0
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 pages processed 101 to 500 pages processed 501 to 1,000 pages processed 1,001 to 5,000 pages processed More than 5,000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 0 0 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
2.5.3 Other complexities
Disposition Consultation required Legal advice sought Interwoven Information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 0 0 0 0 0
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 0 0 0 0 0

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal reason
Workload External consultation Internal consultation Other
0 0 0 0 0
2.6.2 Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 0 0

2.7 Requests for translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Disclosures Under Subsections 8(2) and 8(5)

Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total
0 0 0 0

Part 4: Requests for Correction of Personal Information and Notations

Disposition for Correction Requests Received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Part 5: Extensions

5.1 Reasons for extensions and disposition of requests

Disposition of requests where an extension was taken 15(a)(i)
Interference with operations		 15(a)(ii)
Consultation		 15(b)
Translation or conversion
Section 70 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 0 0 0 0

5.2 Length of extensions

Length of extensions 15(a)(i)
Interference with operations		 15(a)(ii)
Consultation		 15(b)
Translation purposes
Section 70 Other
1 to 15 days 0 0 0 0
16 to 30 days 0 0 0 0
Total 0 0 0 0

Part 6: Consultations Received From Other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and other organizations

Consultations Other Government of Canada institutions Number of pages to review Other organizations Number of pages to review
Received during the reporting period 0 0 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 0 0 0 0
Closed during the reporting period 0 0 0 0
Pending at the end of the reporting period 0 0 0 0

6.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

6.3 Recommendations and completion time for consultations received from other organizations

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services

Number of Days Fewer Than 100 Pages Processed 101‒500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

7.2 Requests with Privy Council Office

Number of Days Fewer Than 100 Pages Processed 101‒500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8: Complaints and Investigations Notices Received

Section 31 Section 33 Section 35 Court action Total
0 0 0 0 0

Part 9: Privacy Impact Assessments (PIAs)

Number of PIA(s) completed 0

Part 10: Resources Related to the Privacy Act

10.1 Costs

Expenditures Amount
Salaries $4,353
Overtime $0
Goods and Services $9,793
  • Professional services contracts
 $9,793  
  • Other
 $0
Total $14,146

10.2 Human Resources

Resources Person years dedicated to privacy activities
Full-time employees 0.07
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.01
Students 0.00
Total 0.08

Note: Enter values to two decimal places.

Appendix A (New Exemption Table) to the Statistical Report on Privacy Act for Canada Deposit Insurance Corporation for the reporting period of 2018-04-01 to 2019-03-31

Statistical Report on the Privacy Act

Section Number of requests
22.4 National Security and Intellingence Committee 0
27.1 Patent or Trademark privilege 0

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