This notice summarizes the privacy practices of CDIC with regard to visitors use of CDIC’s SharePoint Online platform.
Personal information is information that makes it possible to identify a user, such as a name, mailing address, email address and telephone number.
Through the federal government publication InfoSource, CDIC publishes Personal Information Banks which list all the types of personal information collected by CDIC. Personal information collected by CDIC for this purpose is collected in connection with the following Personal Information Bank: Electronic Network Monitoring Logs – PSU 905. For more details on this Personal Information Bank, please refer to Standard personal information banks on the Treasury Board of Canada Secretariat website.
CDIC may collect, use and disclose personal information under the authority of the Canada Deposit Insurance Corporation Act and, in the case of website security, pursuant to section 161 of the Financial Administration Act.
CDIC protects personal information with administrative and technical security safeguards appropriate to the sensitivity of the information. All personal information collected by CDIC is protected under the Privacy Act, which gives individuals the right to access and correct their personal information.
CDIC employs software programs that monitor network traffic and detect unauthorized attempts to upload or change information, or otherwise cause damage to CDIC’s SharePoint Online platform. These programs record the IP addresses of computers that visit CDIC. They also record the date and time of visits, the pages viewed, and the browsers and operating systems used by visitors. We do not attempt to link this information to the identities of individual users.
IP addresses of visitors may, on occasion, and on an anonymous basis be used by CDIC to produce statistical reports to allow us to evaluate the geographical origin of visitors to the CDIC website.
Cookies are used to track how our visitors use CDIC’s SharePoint Online platform, including to determine sites previously visited. A cookie is a file that may be placed on your hard drive without your knowledge by a website to monitor your use of the site. The cookies we use do not allow us to identify individuals. They are compiled into statistical information on traffic patterns and are used to assess and improve the efficiency of the site.
CDIC uses two types of cookies:
- Session cookies – These are used as an integral part of the identification process for some of our online applications. This is for security purposes to determine that you are who you say you are and to provide you with your confidential account information during an online session. No personal information is kept in session cookies and they are stored only in your browser’s temporary (cache) memory. When you log out of your session, the cookie is no longer valid and is discarded when you close your browser.
- Persistent cookies – These are more permanent and can be re-read when you return to the site that placed them on your computer. The information in them is written onto your hard drive and remains there until the expiry date of the cookie. They are used to identify and provide personalized features (for example, to help us remember which official language you prefer) and for tracking traffic patterns to and from our site.
Most web browsers allow you to delete cookies from your computer’s hard disk, to prevent cookies from being recorded on your hard drive, or to receive a warning before they are recorded. If the site visitor deletes or disables cookie files or prevents them from being recorded, their use of or ability to access certain functionalities of CDIC’s SharePoint Online Platform may be affected.
The personal information you provide to CDIC will be retained by CDIC in accordance with CDIC’s records retention practices. All personal information is destroyed in accordance with the Privacy Act and Library and Archives of Canada Act.
Providing personal information to CDIC is voluntary. Please be advised that certain personal information that may be included in an Office/Microsoft 365 profile, should you already have one, such as photo and address are not required by CDIC. If you choose to keep such information on your profile, CDIC will be able to view such information.
Individuals have the right to file a complaint to the Privacy Commissioner of Canada regarding CDIC’s handling of that individual’s personal information.
For more information on our privacy practices or if you have any concerns about those practices, please contact us at firstname.lastname@example.org.