CDIC Access to Information 2016-2017 Annual Report

Prepared as at March 31, 2017

Introduction

The Access to Information Act (the “Act”) gives Canadian citizens and permanent residents the right to access information in federal government records. This annual report, covering the period from April 1, 2016 to the end of the financial year, March 31, 2017, is prepared and submitted by the Canada Deposit Insurance Corporation (“CDIC”) for tabling in Parliament in accordance with section 72 of the Act.

Mandate and Governance

CDIC was established in 1967 by the Canada Deposit Insurance Corporation Act. The objects of the Corporation are:

a) to provide insurance against the loss of part or all of deposits;
b) to promote and otherwise contribute to the stability of the financial system in Canada; and
c) to pursue the objects set out in paragraphs (a) and (b) for the benefit of persons having deposits with member institutions and in such manner as will minimize the exposure of the Corporation to loss.

CDIC is administered by a board of directors headed by the Chairperson, who is appointed by the Governor in Council. There are five ex officio directors (the Governor of the Bank of Canada, the Deputy Minister of Finance, the Superintendent of Financial Institutions, a Deputy Superintendent of Financial Institutions or an officer of the Office of the Superintendent of Financial Institutions appointed by the Minister, and the Commissioner of the Financial Consumer Agency of Canada), as well as five private sector directors appointed by the Governor in Council.

Applicable Legislation

  • Canada Deposit Insurance Corporation Act
  • Access to Information Act
  • Privacy Act

Main Publications

  • Annual Report
  • “Protecting Your Deposits” Brochure
  • Summary of the Corporate Plan

Administration of the Act

CDIC is a relatively small Crown corporation, which typically receives very few requests for access to information in any given year. As a result, CDIC does not have a formalized Access to Information and Privacy (“ATIP”) office with staff dedicated to ATIP matters on a full-time basis. Rather, the Vice-President, Corporate Affairs, and General Counsel assumes the role of ATIP Coordinator and is supported in this capacity by the Director, Legal Services as primary contact and by the Legal Services Department as required. The Law Clerk & ATIP Officer in the Legal Services Department assists with ATIP matters on a part-time basis. In order to ensure timely and accurate responses to ATIP requests, CDIC has standby agreements with several external ATIP consultants who are available to assist as needed.

Designation Order

A copy of the Designation Order dated February 3, 1999 designating the President & CEO to exercise certain powers and perform certain duties and functions of the Chairperson under the Act is attached to and forms part of this annual report (Tab B).

The Designation Order is currently under review.

Access to Information Act

Statistical Report and Interpretation

CDIC's statistical report for 2016-2017 is attached to and forms part of this annual report (Tab C). During the period covered by this report, CDIC received one request under the provisions of the Act, carried over two requests from 2015-2016, and received fourteen requests for consultation from other institutions. CDIC disposed of the three requests during the reporting period in the manner described below.

Multi-Year Trends

 

2010-2011

2011-2012

2012-2013

2013-2014

2014-2015

2015-2016

2016-2017

No. of Requests Received

3

4

2

0

2

4

1

No. of Requests Closed

3

4

2

0

2

2

3

The exemptions CDIC most often employs are sections 18(d), 19(1), 20(1)(b), 20(1)(c), 21(1)(a), 21(1)(b), 21(1)(c) and 21(1)(d). This has been consistent for the past five years.

Disposition

1. CDIC provided the information requested in severed form for one request, based upon the exemptions stipulated in the Act. This information was provided within 60 days of the request, further to a request for an extension due to third party consultations, under section 9(1)(c) of the Act. The request could not reasonably have been completed within the statutory time limit.

2. CDIC partially disclosed the information requested for the two requests carried over from 2015-2016, based upon exemptions stipulated in the Act. This information was provided within 90 days of the requests, further to requests for an extension (one extension per request) due to the volume of records and consultations. The requests could not reasonably have been completed within the statutory time limit.

3. CDIC completed fourteen requests for consultation from other institutions.

Method of Access

Access was provided by giving electronic copies of the records to the applicants.

Net Fees Collected

No fees were collected.

Education and Training Activities

In November, 2016, the Legal Services Department (7 CDIC employees) received training from external legal counsel onAccess to Information and Privacy law. Also in 2016-2017 all CDIC employees completed annual declarations of compliance with CDIC policies, including CDIC’s Access to Information Policy.

A comprehensive powerpoint presentation concerning ATIP is available on CDIC’s intranet portal to all employees. New employees receive ethics and security training which includes information regarding their ATIP responsibilities.

New/revised Policies, Guidelines and Procedures

In 2016-2017, CDIC did not implement any new or revised internal policies, guidelines or procedures relating to the handling of requests for access to information.

Complaints, Investigations and Appeals

As at March 31, 2017, no complaint, investigation, or appeal was brought to the attention of CDIC in relation to the processing and outcome of access to information requests.

Monitoring Processing Time of Requests

CDIC has established procedures to monitor the time to process access to information requests by completing an internal tracking log spreadsheet, which is updated to reflect key dates and activities for all requests, including deadlines, and automated reminders are set. The ATIP Coordinator oversees the ATIP program at CDIC, and receives regular reports from the Director, Legal Services on the status of any requests, as applicable, concerning progress by the ATIP Officer (or lawyers, as necessary) in responding to any requests.

CDIC recently purchased ATIP case management software which will assist in the monitoring, processing and reporting on access to information requests.